Know Exactly What You've Got, Where It Is, and When to Reorder

An inventory system built around your stock, your locations, and your workflow.

The problem

You're tracking stock in a spreadsheet - or worse, your head. You've oversold items you didn't have. You've reordered things you already had plenty of. Your end-of-year stocktake is a week-long ordeal that everyone dreads.

You can't answer simple questions without physically walking to the stockroom. "Have we got any left?" shouldn't require a ten-minute expedition. And when something runs out, you only find out when a customer asks for it.

The longer this goes on, the more money you lose - to overstocking, understocking, and wasted time. You need to know what you've got, where it is, and when to reorder. In real time. Without the guesswork.

How I solve it

An inventory system built around your stock and your workflow.

Real-time stock levels

See exactly how much of everything you've got, updated the moment stock moves. No more guessing, no more counting by hand.

Low stock alerts

Get notified when items drop below your chosen threshold. Reorder before you run out, not after. Set different levels for different products.

Barcode / QR scanning

Scan items in and out with a handheld scanner or your phone. Fast, accurate, and no room for typos. Makes stocktakes a breeze.

Multi-location support

Track stock across your shop, warehouse, van, or trade counter. Transfer between locations and always know where everything is.

Stock movement history

Full audit trail of every item - when it arrived, where it went, who moved it. Perfect for tracing issues and preparing for audits.

Reorder management

Generate purchase orders when stock runs low. Track what's on order and when it's due. Never miss a reorder window again.

Why not off-the-shelf?

Warehouse management systems are built for massive operations with loading bays, forklifts, and logistics teams. You need something that fits a small business with a stockroom, not a distribution centre.

Generic inventory tools either do too much or too little. They force you to work around their categories, their workflows, their assumptions. A custom system matches the way you actually think about your stock - your product types, your locations, your reorder rules.

Example

Ben runs a small building supplies merchant with a yard and a small trade counter. He was tracking stock in a spreadsheet that was always out of date. Customers would order materials only to find out they weren't in stock. Reorders were based on memory, not data.

I built Ben a system where every delivery is scanned in and every sale automatically updates stock levels. Low-stock alerts go straight to his phone. His team can check stock from the yard using a tablet, without walking back to the office.

Ben's annual stocktake went from five days to one. He stopped losing sales to out-of-stock items. And he cut his overstock by nearly 20% because he finally had the data to order what he actually needed.

Frequently asked questions

Can it work with barcode scanners?

Yes. I can integrate with handheld barcode scanners, phone-based scanning apps, or QR code readers. You scan an item, the system updates instantly. No typing, no errors. I'll recommend the best option for your setup and budget.

Can I track stock across multiple locations?

Absolutely. Whether you've got a stockroom, a warehouse, a van, and a trade counter - the system tracks stock levels at each location separately. You can transfer stock between locations and the system keeps a full audit trail of every movement.

Does it integrate with my sales or invoicing system?

It can. When you sell an item or raise an invoice, stock levels update automatically. No more manually adjusting spreadsheets after every sale. I'll connect it to whatever system you're already using.

How accurate is real-time tracking?

As accurate as the data going in. If every stock movement goes through the system - deliveries, sales, transfers, write-offs - your stock levels will be spot on. The system flags discrepancies so you can catch mistakes early rather than discovering them at stocktake.

Ready to Get Your Stock Under Control?

Tell me what you sell and how you manage it now. I'll show you how much simpler it could be.

Get Started